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HOW TO save Gmail message in PDF or Microsoft Word

To save Gmail message in PDF or Microsoft Word you don’t need to install additional software or tools, follow these easy steps:

Update of 15/08/14:
Sign in to your Gmail

Go to Tools and choose Settings
Google Chrome - Tools - Settings

Select Labs tab
Google Chrome - Settings - Labs

Scroll the page until you found Create a Document lab then click on Enable
Google Chrome - Labs - Create a Document

and Save Changes in the bottom of the page.
Google Chrome - Settings - Labs - Save Changes

Gmail message in PDF or Microsoft Word

Now, when you open an email you can go in More and choose Create a document
Google Chrome - More - Create a document
So you have created a document with your email that you can Publish, Print Share from your Google Drive or using the File menu to choose Download as to save it in

  • Microsoft Word (.docx)
  • OpenDocument Format (.odt)
  • Rich Text Format (.rtf)
  • PDF Document (.pdf)
  • Plain Text (.txt)
  • Web Page (.html, zipped)

Google Chrome - File - Download as to save Gmail message in PDF or Microsoft Word

Gmail retires Create a Docs Lab

Google suggests to use the functionality to save the document in Google Drive to have a copy in PDF:

  1. open an email in Gmail
  2. click on the print icon. A new window with the print dialog will open
  3. under Destination, click “Change”. A small window with options will open
  4. near the bottom under Google Cloud Print, click “Save to Google Drive”. The window will close
  5. click “Save”
  6. go to your Google Drive and the document should be there

To have a copy in Microsoft Word the only solution is open the pdf, select all the contents, then copy and paste in a new document in your pc.

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Adobe Reader Protected Mode

When you try to open a pdf file with Adobe Reader show the following message:

Adobe Reader Protected Mode
Adobe Reader cannot open in Protected Mode due a problem with your system configuration. Would you like to open Adobe Reader with Protected Mode disabled?

• Open with Protected Mode disabled
• Always open with Protected Mode disabled
• Do not open with Protected Mode disabled

Adobe Reader Protected Mode

Solution 1:
If you choose one of the first two options, the file opens, with the third no.

Solution 2:
To change your system configuration, launch Adobe Reader

click Edit menu then select Preferences…
use shortcut Ctrl+K

Inside General category uncheck “Enable Protected Mode at startup” on the bottom of the page.
Then click Yes in the confirm alert window

Adobe Reader
You have to chosen to turn off Reader’s protected mode. In order for these changes to take effect, you would have to manually restart the application.

Are you sure you want to continue?

Adobe Reader Protected Mode Turn Off Alert

and then click OK on bottom of the page to close Preferences window.
Close Adobe Reader.

If you use the Microsoft Application Virtualization (App-V) Softgrid Client or Citrix Receiver, the Acrobat Reader is an application different from your local installation. You have to change the configuration here rather that in your local installation. I suggest you to open the file using the first option then change system configuration from this window.

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