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The number of records in the table exceeds the maximum number of 5000

Microsoft Dynamics NAV
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The number of records in the table exceeds the maximum number of 5000. Set a filter to decrease the number of records in the table. Exporting too many records at once can affect system performance.
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OK
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The number of records in the table exceeds the maximum number of 5000

Solution:
Open using your preferred ClientUserSettings.config

  • NAV 2013 R2
    Default location is
    [sourcecode lang=”text”]C:\Users\<username>\AppData\Roaming\Microsoft\Microsoft Dynamics NAV\71[/sourcecode]
  • NAV 2013
    Default location is
    [sourcecode lang=”text”]C:\Users\<username>\AppData\Roaming\Microsoft\Microsoft Dynamics NAV\70[/sourcecode]
  • NAV 2009
    On Windows 7, Windows Vista, or Windows Server 2008, the default location is
    [sourcecode lang=”text”]C:\Users\<username>\AppData\Local\Microsoft\Microsoft Dynamics NAV[/sourcecode]
    On Windows Server 2003 or Windows XP, the default location of this file is
    [sourcecode lang=”text”]C:\Documents and Settings\<username>\Local Settings\Application Data\Microsoft\Microsoft Dynamics NAV[/sourcecode]

Where[sourcecode lang=”text”]<username>[/sourcecode] is the name of the user.

Change MaxNoOfXMLRecordsToSend property value from 5000 to 2147483647

[sourcecode lang=”xml”]<add key="MaxNoOfXMLRecordsToSend" value="2147483647" />[/sourcecode]

If you’ll insert a number bigger that 2147483647 you’ll receive the following error message:

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Microsoft Dynamics NAV
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The MaxNoOfXMLRecordsToSend configuration setting must have a value between -2,147,483,648 and 2,147,483,647.
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OK
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Reference: Configuring the Windows Client

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One reply on “The number of records in the table exceeds the maximum number of 5000”

Thank you for these instructions. It worked for me.

Why does NAV not use the setting for “Max. No. of XML records to send” from Tools/Options, in the Development Environment, instead? A single change could override this setting for all users instead of needing to make this change per user.

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